Sage 300 Project and Job Costing

Current version:
Sage 300 2022, released in November 2021.
See what’s new.

Sage 300 Project and Job Costing delivers efficient management of estimating, tracking, costing, and billing of projects—simplifying cost control and planning so you deliver on time and on budget. Sage 300 Project and Job Costing makes it easy for you to estimate projects, enter and report costs, and track billings, payments, and profits. With categories that are easily customized to meet virtually any specification needed, it’s flexible enough to manage large or small projects for any business environment.

Featuring streamlined integration with key Sage 300 modules and extensive custom reporting capabilities, Project and Job Costing puts you in control of project costs with better tracking, enhanced efficiency, and greater accuracy.

With Sage 300 Project and Job Costing, you get efficient and effective project and job costing without breaking your budget, straining your internal resources, or compromising on

With the automated tracking, estimating, billing, and reporting—and the cost benefits of dramatically streamlined processes, you get the insight you need to control costs and boost profits.

Automated Project and
Job Costing
Get in-depth project data that can be easily tailored to your business needs. Quickly define a hierarchy of project levels and transaction types to track and report costs and profits for any size project. Manage contracts or jobs to three levels—contract (job), project (phase), and category.

You can specify the cost account to be used in cost transactions for each category and use as many as five segments in your contract numbers to represent types of contracts and divisions. Enter burden and overhead associated with your projects manually or you can define formulas for automatic calculation of these costs.

Specify whether to generate item or summary invoices for fixed price projects that use a billings and costs or accrual basis accounting method.

Mix and match the project types and accounting methods for very complex or
simple projects. You can even define your own fields to store additional project-related data. These flexible capabilities enable you to assess projects at each phase in order to keep costs and resources on track.

Flexible Estimates, Billing, and Profit RecognitionTighten control over your project cycle, from calculating an accurate bid to delivering products on schedule.

Historical and project data is readily available for estimating expenses and resources accurately.

Set up complex estimates by specifying the quantity, unit cost, and billing rate for each staff member, material, subcontractor, equipment, miscellaneous item, and overhead expense allocated to the project.

Comprehensive billing and revenue recognition processes with multiple accounting methods for your specific project accounting requirements—update revenue and cost estimates at any time with a full audit of the changes.

Assign cost categories and automatically calculate cost and revenue estimates per cost category, or simply define the cost and revenue estimates for each project category.

Enable employees to manage their time and billing records from any location (on-site or at the office) by entering timecards using an Internet browser, you can even have timecard information integrate to Payroll.

You can also easily recognize and take profit revenue at any time in the accounting cycle, based on GAAP requirements and your business requirements.

Seamless ConnectivityAs a fully integrated solution you can expand your project management even further with streamlined integration to Sage 300 Inventory Control, Accounts Receivable, Accounts Payable, Purchase Order, and Payroll modules.

These applications work seamlessly and synergistically to contribute valuable insights to project costing analysis.

Costs and system-calculated burden, overhead, and profits are posted directly
to the general ledger.

Save time by defining details to be used when creating billing invoices in Accounts Receivable.

You can also purchase or bill for products in any currency and have the cost flow into Project Costing in your home currency.

From the details to the big picture, you’re equipped to capitalize on the
insights behind the numbers and keep your company on track for success.

Comprehensive Reports
and Inquiries
With Project Costing, you can generate customizable reports based on the most up-to-date business intelligence. Identify problems before they occur by reviewing critical details of each project’s activities at any point in the project cycle.

Reports by project and phase can compare and contrast budgeted versus
actual resources spent on different projects, enabling you to determine which are profitable and which are not.

Additionally, you can pinpoint the most costly phases of your project so improvements can be made to maintain profitability. With the easy-to-access inquiry screens you can review the current state of each of the projects, including viewing project status, profitability, and estimate-to-actual comparisons.

You can also navigate through the projects and categories within the contract using the optional tree view and drill down to the originating transactions.


Sage 300 Project & Job Costing visual process flow

Sage 300 Project and Job Costing visual process flow

Sage 300 Project & Job Costing requires
Accounts Receivable, Accounts Payable and Inventory Control modules
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