Sage 300 Purchase Order

Current version:
Sage 300 2022, released in November 2021.
See what’s new.

Sage 300 Purchase Order gives you the power, flexibility, and control you need to keep your costs as low as possible.

Immediate access to up-to-date inventory and account information empowers your purchasing team to develop key vendor relationships and get the best possible price on all purchases.

Extensive vendor tracking, requisition, drop-ship, and receiving capabilities improve productivity, help you work with vendors effectively, and ultimately boost your bottom line.

With the improved insight into stock levels, vendor details, and purchasing information, you can ensure the right products are in stock and get the best price, every time.

With Sage 300 Purchase Order, you can maximize vendor relationships—and realize the cost benefits of dramatically streamlined processes while optimizing stock levels.

Purchasing ManagementReduce repetitive data entry by creating templates of standard information or by automatically producing purchase orders from Inventory Control reorder information or from Order Entry backorders.

Improve forecasting with the ability to enter active purchase orders, standing purchase orders, future purchase orders, and blanket purchase orders.

Take control of costs with extensive costing capabilities — the system allows you to prorate additional charges by quantity, weight, or cost, or manually specify the cost.

Use seven costing methods for the default item cost, Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, Last Unit Cost, and two alternate amounts for added flexibility.

Keep your data secure by restricting access to Purchase Orders windows, costs, and quantities on invoices and credit note adjustments.

Accurate ProcessingCreate one purchase order from multiple requisitions and select the requisition details by vendor number and Inventory Control vendor type.

Quickly consolidate items from multiple purchase orders on a single receipt.

Create purchase orders from requisitions, either by selecting details and vendors from requisitions when adding a single purchase order or by automatically creating a series of purchase orders from existing requisitions.

Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.

You can also automatically drop-ship items directly from the vendor to the customer.

Seamless ConnectivityPurchase Order eliminates redundant entry efforts by automatically updating Sage 300 Inventory Control with quantities and costs, General Ledger with all transaction activity, and Sage CRM with all vendor information.

And best yet, Sage 300 includes a Sage CRM user at no additional cost. Sage CRM ensures your sales, marketing, and customer services resources are being used to maximum effect—even when they are on the road, as mobile functionality is built in. With this fully integrated solution you have access to current inventory and purchasing records, so your staff can make decisions with confidence and operate more efficiently.

Multicurrency CapabilitiesTake control of the global marketplace with robust multicurrency capabilities, including instant conversion of foreign currencies to home currency and vice versa and calculation of gains and losses accrued through currency exchange.

Providing purchase orders and requisitions in your vendors’ currency makes it easy and convenient for them to do business with you.

Comprehensive Reports and InquiriesYou can easily print requisitions, purchase orders, receiving slips, returns, and mailing labels using standard Purchase Orders formats, or design custom forms and reports using SAP® Crystal Reports for Sage 300.

In addition, you can print the purchase posting journal showing both the audit information for the requisitions that are created in Accounts Payable and any General Ledger entries created from posting the purchase.

Extensive reporting and inquiry capabilities provide the insights you need to negotiate the best possible cost from your vendors and ensure the best possible delivery date.

Easily accessible information equips your purchasing team with the big-picture insights into which requisitions they should purchase from a vendor based on vendor accuracy and which vendors to pay to maximize discounts and control costs.

Standard report examples:

  • Aged Purchase Orders,
  • Payables Clearing Audit List,
  • Posting Journals,
  • Purchase History,
  • Purchase Order Action,
  • Purchase Statistics,
  • Shippable Backorders,
  • and more.

Sage 300 Purchase Order process flow

Sage 300 Purchase Order visual process flow

Note: Sage 300 Purchase Order requires the Sage 300 Accounts Payable module.
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